Forms

Electronic Forms Instructions

These are basic instructions regarding the electronic forms we produce.

Forms are being created in the Adobe Acrobat (pdf) format. With the release of Adobe Acrobat version 8, we are able to create forms that can be completed and saved in Adobe Reader (version 7 and later), a free download from http://www.adobe.com. This now allows users of Adobe Reader to email completed forms to us. Only the forms that we anticipate being emailed will have this feature turned on. This will allow use to maintain compatibility with older versions of Adobe Reader but minimize the number of files we must maintain.

At one time we released several forms created in the program Visiform. These forms ended in either “.vft” or “.exe”. The “vft” forms required a reader program to be installed on your computer in order to use them. The “exe” forms were self-viewing, and had a reader program attached to them. These forms were only useable on the Windows platform. With the release of Adobe Acrobat 8, and the ability to make forms that can be completed and saved in Adobe Reader (version 7 and later), we have discontinued the use of the Visiform forms. While you can continue to use the old Visiform forms, if there are major changes to the forms in the future, you will have to stop using them.

We also released several forms in Word format. These forms are no longer supported. You should use the Acrobat forms instead. You may continue to use the Word forms, but you are urged to use the new forms. If any changes are made to the forms, you may not be able to use the Word forms anymore.

Acrobat forms
Most of the forms can be opened in Adobe Reader version 5 and later. It is recommended that you install the latest version of Adobe Reader on your computer that will work with your Operating System. You can download many different versions of Adobe Reader from http://www.adobe.com. If you have an old computer and cannot install a version of Adobe Reader that will open our forms, please let us know and we will see if we can help.

If you have Adobe Reader version 7 or later, you can save — and thus email — any of the forms that are in the “emailable” directory on the forms disk. You can email any completed Acrobat forms, if you have a full (purchased) version of Adobe Acrobat. If you have an older version of Adobe Acrobat installed on your computer, you may be able to download and install the current version of Adobe Reader — so that you can open the files — and still be able to save completed forms. I have not tried this, but there have been several hints that it will work. If you try it, please let us know
whether or not it works.

Printing forms
When printing forms that are more that one page, please print the forms back to back — it saves paper and staples. If both the front and back are both in either portrait or landscape layout, please make sure that the top of both pages remains at the top when the page is flipped horizontally. If the front and back are different — one portrait and one landscape — please make sure that, when you flip the page by grasping the bottom with your left hand and flipping it over by causing the bottom of the page to end up on the left-hand side, the top of both pages stays on the top.

Emailing forms
The Monthly Report, Annual Officer Report, Consolidated Officer Report, Address Change, and Officer Change forms should be emailed to membership@oescal.org.

Problems
If you have any problems with the forms, if you spot an error on a form or in a field, or if you have any questions, please feel free to contact this office. You can email James directly at supply@oescal.org.

Members:
Roster Advertising Flyer
Scholarship Application
Benevolent Fund Application
Cancer Assistance Application
Member Résumé
Petition for Initiation
Petition for Affiliation
Petition for Reinstatement
Prospective Member Brochure
Request for Demit
What is the Order of the Eastern Star?

Worthy Matron:
Instructions for Investigating Committee
Order of Business
Report on Petition

Secretary:
Bylaws:
Approval of Amendments to Bylaws
Approval of Bylaws - Consolidating
2006 Uniform Code of Bylaws
Dues:
Notice of Delinquent Dues
Notice of Dues (manual totals)
Notice of Dues
Reminder of Dues
Reminder of Dues (manual totals)
Suspension Timeline
Elections:
Notice of Annual Election
Notice of Special Election
Financial:
Check Transmittal
Check Transmittal (manual totals)
Summary of Bills
Summary of Receipts
Membership:
Certificate of Discontinuance of Multiple Membership
Certificate of Restoration
Notice of Election (Affiliation)
Notice of Election (Initiation)
Notification of Member Relocation
Orders:
25th Anniversary Order
50th Anniversary Order
75th Anniversary Order
Award, Dr Rob Morris Order
Award, Service Order
Labels Order
Life Sponsorship Order
Supplies Order
Reports:
Address Change
Annual Officer Report
Chapter Annual Financial Report (generic)
Chapter Annual Financial Report (generic-manual totals)
Chapter Annual Financial Report Instructions
Consolidated Officer Report
Monthly Report
Monthly Report (manual totals)
Monthly Report instructions
Officer Change
Miscellaneous:
Fraternal Greeting
Request for Insurance Rider
Request for Special Dispensation
Verification of Membership

Secretary Samples:
Sample Acknowledgement Letters
Honor
Memory
Non-Tax Deductible
Tax Deductible
Sample Spreadhseets
Receipts & Disbursements - Instructions
Receipts & Disbursements
Emailable
Address Change
Annual Officer Report
Chapter Annual Financial Report (generic)
Chapter Annual Financial Report (generic-manual totals)
Consolidated Officer Report
Monthly report (manual totals)
Monthly Report
Officer Change
Report on Petition
Summary of Bills
Summary of Receipts

Grand Chapter Session forms:
Housing 2008
Meal Event Reservation form
Meeting Room Request